2022-2023 Course Catalog

Withdrawal Calculation Policy

A Withdrawal Calculation Policy has been established for those students who process a complete Withdrawal (all classes) from the University. Adjustments are for Tuition only; nonrefundable Deposits and Fees are not adjusted or refunded. To be entitled to a withdrawal calculation, a student must give the University written notice of complete withdrawal. Non-attendance and/or non-payment of Tuition and Fees do not constitute an official withdrawal. No adjustments will be made for students who process a course withdrawal (one or more classes as opposed to all classes). Institutional withdrawal calculations for complete withdrawals are made according to the following schedules:

For All Sessions(calculations are based on Calendar Days including weekends and holidays): 

  •  Day 1 through Day 7 of the session is 100% refund
  •  Day 8 through Day 15 of the session is 50% refund
  •  Day 16 of the session and beyond is 0% refund 

Withdrawal calculations for charges in Room and Board for students who Withdraw will be calculated based on usage and students will be charged a pro-rated amount based on housing check-in/check-out dates and meal plan usage. The dates used for this calculation are based on the Terms and Conditions of Residency contract dates and the dates students check-out and return their residence hall or apartment keys to the Office of Residence Life and stop utilizing their Chatham ID to access their residential space. Students sign the Terms and Conditions of Residency for one Academic Year (two semesters). If a student chooses to live off-campus for the second semester, they must notify the Office of Residence Life by December 1st, otherwise they will be subject to either a $300.00 Cancellation Fee or the total cost for Room and Board for the Spring semester. 

After the withdrawal calculation is applied, any resulting balance is due upon Withdrawal. Any resulting Credit Balance will be refunded within 14 days. For the purpose of computing any withdrawal calculation, a student's withdrawal date is the date the student initiates the withdrawal process by filing an official Notice of Withdrawal with the Office of the University Registrar.

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