Chatham University

Institutional Refund Policy

Office of Student Accounts

An institutional refund policy has been established for those students who process a complete withdrawal (all classes) or leave of absence from the College. Adjustments are for tuition only; nonrefundable deposits and fees are not adjusted or refunded. To be entitled to a refund, a student must give the College written notice of complete withdrawal. Non-attendance and/or non-payment of tuition charges do not constitute an official withdrawal. No adjustments will be made for students who process a course withdrawal (one or more classes as opposed to all classes). Institutional refund adjustments for complete withdrawals are made according to the following schedules:

Seven-Week Sessions

  • Before the 5th day of the session: 100%
  • 6th - 7th day of session: 80%
  • 8th - 14th day of session: 50%
  • 15th day of session and beyond: 0%

Fourteen-Week Sessions

  • Before the 5th day of the session: 100%
  • 6th - 13th day of session: 80%
  • 14th - 26th day of session: 50%
  • 27th day of session and beyond: 0%

Fifteen-Week Sessions

  • Before the 5th day of the session: 100%
  • 6th - 14th day of session: 80%
  • 15th - 28th day of session: 50%
  • 29th day of session and beyond: 0%

Refunds for charges in room and board status will be calculated based on the same schedule used for a complete withdrawal or leave of absence. The date used for this calculation is the date on which the director of residence life and/or the vice president for student affairs receives written notification of the student's intent to live off-campus. Students sign a Housing Contract for two semesters. If a student chooses to live off-campus for the second semester, she must notify the director of residence life in writing by December 1. Students will be held to their Housing Contract for the second semester if written notification is not received by December 1, and their student account will be billed room and board charges for the spring semester.

After the Institutional Refund Policy is applied, any balance is due upon withdrawal. Any credit amount will be refunded within 14 days. For the purpose of computing any refund, a student's withdrawal date is the date the student initiates the withdrawal process by filing an official notice of withdrawal or leave of absence with the Office of the University Registrar.