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New & Transfer Student Orientation
Prior to registering for New & Transfer Student Orientation, it is important that you review the New & Transfer Student Checklist and Important Dates. This page includes forms, important updates, and items you must complete from various campus departments. All students must register for orientation.
Save the Date for Orientation August 20th - 23rd! More information and schedule will be available in July. Registration for New & Transfer Student Orientation will open in July. All students must register by August 3rd.
AlcoholEdu and Sexual Assault Prevention are mandatory online programs that must be completed prior to Orientation. All students will receive an introductory e-mail in July along with instructions for completing the course.
As citizens of the campus community focused on education, students must accept certain obligations that accrue by virtue of such citizenship. Consequently, students must adhere to community standards in accordance with the University's mission and expectations.
All students are required to submit health information and immunization record information by August 1, 2020, through a secure web-based software platform called Med+Proctor, which will become part of your health record in the Office of Student Health Services.
You will be receiving an e-mail to your Chatham University e-mail account from Med+Proctor shortly after you deposit prompting you to set-up your account, where you will complete and upload the required health and immunization record information. You will need to log in, create an account, and have information verified by your doctor's office. Please be sure to check your Chatham e-mail account regularly (including the clutter and junk folders) for this.
Log into your electronic award letter on my.chatham.edu and accept the offered financial aid. The Office of Financial Aid will receive notification regarding your acceptance and/or denial of the financial aid you were awarded.
Promissory notes and entrance counseling for student loans begins mid-April. Must be completed by July 1st.
If you haven't already done so, sign up to attend a New Student Registration Day.
R.I.S.E. - Retain.Involve.Strengthen.Excel is a mentorship program for students of color transitioning to Chatham. Apply for the 2020-21 year by June 30th here.
May
National tuition deposit deadline. May 1st is the deadline.
Housing Medical Accommodation Request Deadline - Students who would like to submit a medical accommodation request related to student housing or their meal plan are encouraged to do so by May 1st. Review the Housing Medical Accommodation Request policy that you have been provided and submit the cover letter along with the disability verification request form. For further information or instructions email Devin Fabian, Assistant Director of Residence Life.
FAFSA & PHEAA deadline for PA Residents. May 1st is the deadline.
Housing Deposit & Application Priority Deadline - Housing applications are accepted on a rolling basis, however housing is guaranteed for those who submit their reservation fee and complete their online housing application by May 1st. Students who do this will receive their housing assignment and roommate information by mid-June. All other students who apply for housing after May 1st will be placed in housing based on what is available and will be notified of their housing assignment by mid-June.
Living Learning Community Application Deadline - If you are interested in being considered for one of our Living Learning Communities (LLC), complete the LLC section of your housing application. May 15th is the deadline.
Roommate Request Deadline - If you would like to request a specific roommate all roommate requests are due by May 15th. Roommate requests must be mutual, meaning a request must be sent and then accepted by the requested roommate in order to be honored. Roommate requests must be submitted through the online housing application.
Mid-June
Housing Announcements will be released for students who submitted their deposit and application before May 1st. Students who submitted their housing deposit after May 1st will be notified by late-July/early-August.
Application for Commuter Student Status Chatham University has a two year residency requirement. However, students who are living within 30 miles of campus with a parent/guardian, or are Gateway students (23 or older) can be exempted from this requirement. Students who wish to commute must complete the Application for Commuter Student Status which can be found on my.chatham.edu. Once approved, you will be able to apply for a parking pass.
June 30th
Have you applied for R.I.S.E. yet? R.I.S.E. is a mentorship program for students of color coming to Chatham. Email Dr. Randi Congleton for more information. The deadline is June 30th.
Be sure the following has been received by the Office of Admissions:
Send in final official transcripts from your high school and all colleges attended.
Submit Advanced Placement (AP) test scores, if applicable
Submit dual enrollment/Post-Secondary Education Option (PSEO) college transcripts, if applicable
Submit your International Baccalaureate Diploma/Certificate, if applicable
Notify your admission counselor and the Office of Financial Services of any additional outside scholarships you receive. You'll want to make sure that you have funds sent to the financial aid office to credit your account before tuition bills are sent out.
Ensure that your appointments are schedule to meet with your physician to complete your Medical Forms via Med+Proctor.
All students are required to submit health information and immunization record information by August 1, 2020, through a secure web-based software platform called Med+Proctor, which will become part of your health record in the Office of Student Health Services.
You will be receiving an e-mail to your Chatham University e-mail account from Med+Proctor shortly after you deposit prompting you to set-up your account, where you will complete and upload the required health and immunization record information. You will need to log in, create an account, and have information verified by your doctor's office. Please be sure to check your Chatham e-mail account regularly (including the clutter and junk folders) for this.
July 1st
Begin to research book purchasing options for fall classes. If you know your course schedule, you can find required textbooks here.
Complete Master Promissory Notes and Entrance Counseling by July 1.
Complete the Verification process with Financial Aid if required by July 1 and submit tax information.
Deposited and students that are registered for Fall 2020 classes can begin enrolling in Student Health Insurance.
July 15th
Tuition statements are mailed by mid-July to all registered students.
Families can begin their payment planning with the Office of Student Accounts.
Meal Plans - be sure to register for your meal plan. On campus residents will select a plan when you complete your housing registration. Commuter students should log in to My Chatham to select a plan.
AlcoholEdu and Sexual Assault Prevention are mandatory online programs that must be completed prior to Orientation. AlcoholEdu is a nationally recognized program and 36% of all first year students at America's four-year institutions participate. AlcoholEdu is designed for all students, whether you are a frequent drinker or a non-drinker. This educational tool will help prepare you for college life and will provide the University with important data on alcohol behaviors which can help Chatham gain grants and offer better program opportunities for students.
With data from the National Institute of Justice showing that one in five college women (and one in 16 men) will experience some form of non-consensual sexual activity by graduation, the widespread impact of sexual violence on students presents an urgent and pressing challenge for our nation's campuses. Sexual Assault Prevention addresses the critical issues of sexual assault, relationship violence, and stalking, which impact countless college students across the country.
All students will receive an introductory e-mail in July along with instructions for completing the course. You must complete the first phase of the course August 14th before beginning orientation.
Med+Proctor medical information is due. You will receive an invitation to complete this paperwork electronically through your Chatham email. You will need to log in, create an account and have information verified by your doctor's office. The deadline is August 1st.
First tuition payment is due on August 14th. Four monthly installments beginning on August 15th for the fall term and December 15th for the spring term.
Start exploring campus employment opportunities via Handshake. Use your Chatham username and password to set up your Handshake account. Students with Federal Work Study (FWS) Awards may begin applying for open positions beginning August 1st.
Register for New and Transfer Student Orientation! It is important to register as soon as possible so that you can have priority for selecting your Chatham Career Launch site as well as community service projects or Eden Hall workshops. Email the Office of Student Affairs with questions.
Application for Commuter Status must be completed by August 14th if you plan to commute to campus.
Student Services
Student Services is made up of three individual departments: Financial Aid, Registrar, and Student Accounts. Conveniently located together on the first floor of Braun Hall, representatives from each department are available to serve you Monday through Friday, 8:00 a.m. to 5:00 p.m. Extended business hours are also available during peak periods throughout the year.
Our goal is to provide all students with outstanding customer service and we want to help you as much as possible throughout your time at Chatham. Whether it is applying for financial aid assistance, registering for classes, or paying your bill, we are here for you.
Loans have a Loan Origination and Default Fee which is retained by the lender. This rate typically changes in July of each year. Before 10/1/15, the fee will be 1.073%. On and after 10/1/15 the fee will be 1.068%.
Students must be enrolled at least half-time (6 credits) to be eligible for Federal loans
The Stafford loan is deferred while you are enrolled at least half-time and offers a six-month grace period
Federal Direct Loan Entrance Counseling
A loan tutorial that provides important information to students and explains their rights and responsibilities as a student loan borrower
The entrance counseling may be is completed online
The University Registrar's Office is located on the first floor of Braun Hall, Room 101, and is open Monday through Friday, 8:00 a.m. to 5:00 p.m. You can contact the Registrar by email or by calling 412-365-2963.
The University Registrar's Office provides several types of academic services to students:
Forms processing
Drop/Add (must be able to document an exception to normal portal registration)
Independent Study Proposal (must include syllabus and all required signatures)
Leave of Absence (must be processed before the first day of the semester)
Major/Minor/Catalog Change Declarations
Pass/Fail Grading Declaration (must be declared before add/drop deadline)
Retroactive Petitions
Study at Another Institution
Withdrawal
Conferring student records for those who complete degree requirements and submit an application
Enrollment verifications via student self-service on myChatham
FERPA (Family Educational Rights and Privacy Act) compliance
Grades processing
Issuing of diplomas for cleared students
Processing registrations and drop/add transactions for credit courses
Providing copies of unofficial transcripts via myChatham and assisting students in obtaining official transcripts
Publishing the schedule of classes and the final examination schedule
Re-enrollment advising
Note: Course registration is done online via the Student Portal
The Student Accounts Office manages the billing and collection of tuition, room, board, fees, and other university related charges. Upon acceptance to Chatham University a student account will be established for you. Your student account will be used to process the billing and payment of tuition and other fees related to your enrollment at Chatham. As a student it is important for you to understand the student account process as well as the importance of paying your account on time. To assist you in understanding this process, we are providing the following billing and payment information.
Select the My Student Account at the top of the page
Make Payments
You may make your payments in one of four ways:
Online through the Student Portal with a credit card* or debit card*.
Call the Student Accounts Office at 412-365-2719 and pay by phone with a credit card* or debit card*
Stop by the Office of Student Accounts on the first floor of Braun Hall and pay by cash, check, credit card*, or debit card*
Mail a check payment to: Chatham University, Office of Student Accounts, Woodland Road, Pittsburgh, PA 15232
*Please be aware that there is a 2% processing fee on the total payment amount for all credit card and debit card transactions. This is true for payments completed on the Portal as well as in the office. Credit Cards accepted are: MasterCard, Visa, Discover, and American Express.
Tuition Payment Plan
The Chatham University Tuition Payment Plan is a semester-based, interest-free payment program that allows students to finance tuition and fees over four monthly installments. Information regarding the tuition payment plan is available here.
Corporate Payment Options
In a continuing effort to assist student with paying for college, Chatham University is pleased to offer several corporate related payment options. These payment options are available for students utilizing their employer's tuition assistance benefits.
Final Clearance
All students must be financially cleared by the first payment due date of each semester in order to avoid a Late Financial Clearance Fee of $150.00. This can happen in one of three ways:
Online through the Student Portal with a credit card* or debit card*.
Tuition is paid in full by the due date (August 15th for the Fall semester and December 15th for the Spring semester)
Student is enrolled in the Tuition Installment Program and has made the first payment prior to the first payment due date for each semester.
Student is enrolled in the Corporate Payment Options Program prior to the first payment due date for each semester
Student Refunds
Student refunds are issued 7-14 days after your student account develops a credit balance. Refunds will be processed electronically through Education Computer Systems, Inc. (ECSI) and deposited directly into your bank account. Paper checks will no longer be issued through the Student Accounts Office.
Please go to this website and sign up to receive electronic refunds.
Choose your username and password
Set up three security questions and answers
Connect your refund account to your ECSI profile using your Heartland Key (provided in the Welcome email from ECSI)
Questions regarding the sign up process can be directed to ECSI via Live Chat, or by calling 844-760-6052
If you do not have a bank account, please consider opening one with a local bank to facilitate the eRefund process. You are not required to use a specific bank and may link to any U.S. bank checking or savings account. Certain local banks have incentives for students including Dollar Bank, which will deposit $25 for any student opening a new account. For more information on this specific offer, please visit this website. Please feel free to visit other banks for more information on their promotions.
If you need further assistance with this process please use these important phone numbers:
Call ECSI at 844-760-6052 for help with entering your banking information
Call Dollar Bank at 800-828-5527 for help with opening a bank account
Call Chatham University Office of Student Accounts at 412-365-2719 concerning questions about your student account
Student Health Insurance
Chatham University requires all full time students to carry health insurance. Students may provide proof of existing coverage or choose to enroll in the Student Health Insurance Plan by the end of the add/drop period of the semester. The University partners with UPMC Health Plan, providing students with in-network coverage at those medical facilities closest to the campus. Student Health insurance is offered that is not only affordable and easy to use but includes:
Preventative care
Coverage for all types of injuries, including sports and exercise injuries
MyHealth, an online health promotion program
eBenefits for online management
Out-of-area coverage while traveling
Information about the health insurance requirement, the Student Health Insurance Plan, and the waiver process is mailed to all students upon registration. Any student who would like to enroll in the Student Health Insurance Plan may do so by accessing the Student Health Insurance link on myChatham and completing the online enrollment process. Health insurance cards will be mailed to all enrolled students following the completion of this process.
A pending charge for the health insurance premium will be placed on the student account upon registration at full time status. If the student has alternate coverage and completes the online waiver by the waiver an offsetting credit will be posted to the student account. Any full time student who does not complete the waiver process will automatically be enrolled in the Chatham Student Health Insurance Plan, and will be responsible for all premium amounts charged to their student account.
Residence Life & Housing Info
The Office of Residence Life is a member of the Division of Student Affairs and is responsible for managing student housing and the residential experience here at Chatham University. Student Affairs' mission is to work in a collaborative spirit with the campus community to encourage the learning and success of all Chatham University students through student-centered values, actions and outcomes.
Students who intend to live on campus should have already:
Submit your $150 Housing Deposit and application through the Housing Portal located on myChatham by the May 1st priority consideration or by the June 1st housing deadline. Students who deposit to the university will receive an email to their Chatham email account with further instructions on how to submit your housing deposit and complete your housing application.
Information regarding room assignments will be sent to your Chatham Email address. Students who completed their housing application by May 1st priority consideration deadline will be notified by mid-June. Students who apply after June 1st will receive their housing assignment in mid to late July.
In order to streamline the move-in process students will be provided specific time slots to move-in based on where they are living. The Office of Residence Life - Student Affairs will communicate this information to students through their Chatham email when they receive their housing assignment.
Chatham University maintains five residence halls on the Shadyside Campus for undergraduate students including Fickes Hall, Woodland Hall, Dilworth Hall, Rea House and Laughlin House. Orchard Hall is a housing option for undergraduate students residing on the Eden Hall Campus. Each of the residence halls offers secure, swipe access doors, laundry, and common study and social space. All charges for housing are applied directly to a student’s account. Additionally, we encourage our first-year students to apply for one of our Living Learning Communities (LLCs).
Upper-class and transfer students who prefer a more independent lifestyle may opt for apartment-style living on campus along Fifth Avenue if available. Chatham Apartments, Chung Apartments, Haber Apartments, Hicks Estate Apartments, Linzer Apartments, Maryland Avenue Duplex, and Pelletreau Apartments, offers residence life-supported independent living. Learn more about Chatham Residence Halls ▶
Living Learning Communities are a special housing option which affords students the opportunity to continue to learn outside of the classroom through the use of programming, daily interactions with other residents, and connection with faculty, staff, and community resources. Students who are selected to reside in a LLC are required to help develop and participate in LLC programming and to be an integral part of the community. The LLC application is built into the housing application and students can apply for an LLC when they complete their housing application.
Women's Leadership LLC
Guided by the Chatham Value of Women’s Leadership & Gender Equity, the Women’s Leadership LLC strives to engage tomorrow’s leaders in life-altering discourse and community activism. In keeping with the traditions of Chatham’s history, this LLC will work to foster community among the women at Chatham, work with students to develop a sense of their potential, and highlight the incredible ways women continue to drive social change in society and the world. The Women's Leadership LLC is located in Laughlin House.
Honors LLC
In continuing Chatham’s dedication to academic achievement and excellence in scholarship, the Honors LLC extends the benefits of your Chatham education outside of the classroom and into the world. The overarching themes of research opportunities, leadership experiences, and community & civic engagement highlight the Honors Program experience. By living with fellow members of the Honors Program in a scholarly setting, residents should anticipate more comprehensive relationships with faculty and scholarly activities on-campus. The Honors LLC is located in Rea House.
Sustainability & Environment LLC
Chatham University’s Sustainability & Environment LLC is dedicated to engaging with what it means to live sustainably and consider the effects of humanity's presence on the global environment. Located in Orchard Hall at the Eden Hall Campus, this LLC aims to guide students toward exploring sustainability, the impact of society on the environment, and the ability to affect change locally. In continuation of the trailblazing work of Chatham 1929 alumna, Rachel Carson, this LLC is open to all students interested in sustainable living and environmental competence. Residents residing in this LLC will be challenged to experiment with green living, refocus their impact on the environment, and enhance their sustainable practices.
Transfer Orientation
During Orientation Week, transfer students will be assigned to specific orientation groups with an orientation leader who is also a transfer student. You are highly encouraged to attend all of the transfer-specific orientation programs, not just those that are required, to learn more about programs and resources available to you. While this may not be your first orientation week, it is very beneficial to be as active and involved as possible. For more information about Commuter, Transfer & Gateway Programs, please email Dr. Mary Utter or call 412-365-1482.
Gateway Orientation
Gateway Orientation is a program that specially addresses the needs and interest of adult learners. Gateway students are those who are over the age of 23 years old. During Gateway Orientation, you will be able to meet your fellow Gateway students, hear from your upper-class peers, and meet the staff who will be working with you. Gateway students are welcomed and encouraged to attend any and all orientation programs that are of interest to you; however, Gateway Orientation is the only required program for Gateway students. For more information about Gateway student programs and services, please email Dr. Mary Utter or call at or 412-365-1482.
